These points are gleaned from a talk by Alexander Clelland
(ex-head of a Board of Appeal) given at the CIPA Life Sciences Conference on 14
November 2013.
1. Statistics
There 28 Technical Boards of Appeal, as well as an Enlarged
Board, Legal Board, Disciplinary Board and Legal Research & Admin Unit. In 2012 a total of 2,659 appeals were filed
and 2,071 were settled (i.e. decided or otherwise terminated). On average ex parte appeals take 27 months and inter partes take 26 months.
However there are wide variations of 8 to 36 months depending on the
workload of the Boards. The average
Board deals with 80 appeals per year.
2. Backlogs of Appeal
Cases
The backlog of appeals is increasing by about 600 a year and
there is no immediate prospect of this decreasing. The reason for this is that the number of
appeals filed is increasing as more applications are filed. However the EPO
does not wish to keep expanding indefinitely and so recruitment has been limited.
The problem of ensuring uniformity of procedure and case law across the
Technical Boards of Appeal. This would get more difficult if the number of
Boards was increased.
Previous EPO President Alison Brimelow had the idea of ‘raising
the bar’, i.e. improving the quality of granted patents. This led to the theory that more Examiner
rejections have led to more appeals, but not everyone thinks this is the case.
3. Backlogs in the
Area of Business Method Inventions
There are still many US originating patent applications
being filed to subject matter which is not patentable in Europe, particularly business
method inventions. This is essentially
considered a waste of time by the Boards and an area where the backlogs are
highest. The Boards were hoping that by ‘sitting’
on these long enough US applicants would get the message. However that has not worked and appeals continue
to be filed at the same rate for business method inventions.
4. Possible Solutions
for Decreasing the Backlog
Each appeal costs the EPO around €40,000. Should the appeal fees be increased?
Should the first instance approach be changed to make better
use of procedure (e.g. interlocutory revision)? So far this approach has not
succeeded and there does not seem to be much scope for using it to reduce
appeal backlogs.
Should the appeal procedure be streamlined? For example by:
- reducing or abolishing auxiliary requests or charging for
them
- aggressive case management, e.g. no extensions, but this
does not make sense unless the Boards also speed up
- appeals should not be a re-examination, so strictly limited
to first instance decision, i.e. no new requests or documents, and perhaps even
no new arguments. This is already being
implemented by Boards to different degrees.
5. Uniformity Across
Boards
Each Board has own character. The Enlarged Board exists to improve
uniformity in jurisprudence and Presidium has the task of keeping procedure in
uniformity.
6. Divergence Across Boards
Boards differ in:
- providing opinions on patentability before Oral
Proceedings
- actively debating with parties about the issues
- admitting late filed requests, documents or new arguments
- changing the hearing date (many Boards will not be
sympathetic if another attorney is available at that firm)
- strictness on the issue of added matter (generally the
Boards are becoming stricter, and it is very convenient for a Board to reject a
case based on added matter).
7. Best Practice for
Attorneys
File everything as soon as possible in the appeal process,
and be aware that after the initial filing of the appeal the Board’s discretion
applies. The attorney should be aware of
the character of Board on such issues.
In general Boards are becoming much stricter on this. The criteria for
exercising discretion are complexity of the late filed matter, the current
state of the proceedings and the need for procedural economy.
Be aware of the possibility of requesting accelerated
processing. Clearly there are specific
grounds for this, such as infringement, but sometimes Boards will be lenient
towards accelerated processing for other reasons.
8. General Advice for
Patent Attorneys
Keep your submissions short, so that important points do not
get lost in noise. Being concise comes
across better. The Board will be alert
to what you don’t seem to believe yourself (‘my client believes’). It might be better to admit what can’t be
denied. Don’t come across as acting as
post box.
Don’t call a Board member for advice. A Board is not like an Examining Division in
the way the members interact. They have
less informal contact with each other.
This is clearly not appropriate in inter partes cases. If you really
need to call then the registrar for the case should be contacted, and they can
contact Board members if required.
9. Changing Dates for Oral Proceedings
Request a change of date immediately if you need to, due to
the shortage of hearing rooms at the EPO.
Tuesdays and Thursday are favourite days for a hearing as then you don’t
need to travel at the weekend. There
needs to be 2 months 10 days notice for a change in date to be possible (based on
the way room bookings work).
10. Oral Proceedings
General Points
Bear in mind providing interpreters is expensive for the
EPO. If you request translation you
should use it.
The Boards are alert to US Patent Attorneys masquerading as
technical experts, and are averse to US Patent Attorneys speaking. However Boards can be lenient towards trainee
European Patent Attorneys speaking.
Boards really do not like being faxed the night before about
a party not turning up. There have been
cases of the EPO reporting Attorneys to the epi on disciplinary grounds for
failing to turn up without informing the Board.
Ties and jackets are expected at Oral Proceedings.
You should address yourself to the Board, not another party.
The Boards are vigilant to use of recording devices during
breaks which may hear what they are discussing in private whilst the parties
have been sent out.
Ask for a break when needed.
Sometimes new arguments, documents or difficult questions need thinking
time.
Using projection devices tends
to be troublesome. Try to do avoid
having to do PowerPoint presentations using them.